2.5M

Invoices Per Year

$3B

Annual Spend

20K+

Users

Challenges

• Complex Approval Requirements to support a broad array of goods/services across numerous departments and geographical locations around the world.
• Invoices received via EDI, email, and paper as well as integrations from various 3rd party solutions.
• Over 2300 users from executives to store managers need one simple application to process and approve PCard and Out of Pocket Transactions.
• Between manual TIN validations and penny tests, too much time spent setting up and confirming vendors with no real protection against fraud.
• Too many emails and phone calls from vendors inquiring about invoice status.

Solutions

• AP Workflow – NonPO
• Document/Data Capture (OCR/AI)
• PCard/Out of Pocket
• EDI Integrations
• Vendor Portal – Invoice Inquiry
• Vendor Portal – Vendor Onboarding/Ongoing Maintenance
• Vendor Portal – Invoice Submit

Results

• Flexible approval hierarchy and automation allows the system to determine and manage required approvals.
• Consolidated document and data capture solution accommodates and organizes transactions received through any medium using automation, integrations, OCR, AI and ML.
• Integrations with banks and travel agencies in conjunction with easy receipt uploads, reconciliation and approvals user interfaces has brought process efficiencies to submitters, approvals and AP.
• Automated validations against the IRS database as well as bank account checks down to the account holder have improved vendor setup cycle times and significantly reduced risk.
• Vendor Self Help portal has significantly reduced vendor questions and allowed online invoice submissions, freeing up time from valuable AP resources.